Pickup Report

A hotel-generated summary showing how many rooms in a block have actually been booked by named guests, typically broken out by night and by room type. Coordinators request pickup reports throughout the booking window to see reservations against the contracted block and judge whether the group is on track to meet its attrition commitment or heading for a shortfall. The gap between blocked and picked-up rooms is the attrition exposure the report makes visible. Because hotel-provided reports can lag or aggregate away the per-night detail that attrition is actually calculated on, keeping an independent, date-level pickup view — and reconciling it against the hotel's numbers — is how coordinators catch problems while there is still time to add demand or renegotiate.