Every cutoff and deadline, tracked to closeout
Blocks reads the cutoff dates, attrition tiers, and rooming-list due dates out of every signed contract, shows what needs action next, and pushes each deadline to your calendar.
Every room block runs on deadlines — the cutoff date, attrition tiers, and rooming-list due date buried in each contract. Blocks reads those dates out of every signed contract, gathers them onto one attention surface ordered by what needs action next, and pushes each one to your calendar so nothing slips past unseen.
“With six hotels, each cutoff lands on a different day and I track them in my head.”
Blocks pulls every cutoff, attrition, and rooming-list date onto one surface ordered by what is due next, so no hotel's deadline lives only in someone's memory.
“One contract had a rolling attrition schedule with three release dates and I only caught the first.”
Blocks carries multi-tier and rolling attrition schedules through from the contract, so every release date becomes its own tracked deadline — not just the earliest one.
“My reminders sat in my email, so the rest of the team never saw the cutoff coming.”
Blocks pushes each deadline to a dedicated Blocks Deadlines calendar in Google, or an ICS feed anyone can subscribe to in Apple or Outlook — the date lives where the team already looks.
“After the event I spent a week pulling spend together from ten spreadsheets for finance.”
Blocks rolls actual spend up by hotel, brand, city, and event with year-over-year comparisons and a CSV export, so closeout is a download, not a reconstruction.
Where do room block deadlines come from?
Every room block carries deadlines that live in the contract, not on a calendar: the cutoff date when unbooked rooms release back to the hotel, the attrition dates your commitment is measured against, and the rooming-list due date when the hotel needs final names. When you upload a signed contract, Blocks reads those dates out in under 60 seconds — the cutoff, each attrition tier, and the name deadline — and attaches them to the right room block. Multi-tier attrition schedules come through intact, so a contract with three staged release dates gives you three tracked deadlines, not one. Because the dates are pulled straight from the signed language, you are working from what you actually agreed to, not a number someone re-typed into a spreadsheet three drafts ago.
How does Blocks keep every cutoff in front of you?
Blocks gathers every deadline across every hotel and every event onto one attention surface, ordered by what needs action next. Instead of six cutoff dates scattered across six contracts and email threads, you see one list: this hotel's cutoff is in nine days, that hotel's first attrition release is next week, this event's rooming list is due Friday. Each item links back to the block it belongs to, so you can act — release rooms, chase a department for names, confirm pickup — without hunting for context. Nothing on the surface resolves itself; an item stays until the underlying deadline is handled or you dismiss it. The point is that the next thing due is always visible, so a quiet week never turns into a missed cutoff.
Can I get these deadlines on my calendar?
Yes. Blocks pushes every deadline to a dedicated Blocks Deadlines calendar in Google Calendar — a one-way sync that keeps your cutoffs, attrition dates, and name deadlines beside your meetings without cluttering your main calendar. If your team lives in Apple Calendar or Outlook, you can subscribe to the same deadlines through an ICS feed that works anywhere. Reminders you set on an individual deadline in Google Calendar are preserved on later syncs, so your own customizations stick rather than getting overwritten. The result is that the cutoff shows up where you already look, days ahead, instead of waiting inside a contract PDF you have to remember to open.
How does Blocks help you close the books after the event?
When the event is over, the same deadlines that drove the block turn into a closeout view. Blocks rolls actual spend up by hotel, brand, city, and event, so you can see what a property cost you this year against last — year-over-year comparisons sit side by side instead of in separate files. Finance gets a CSV export of the whole picture, ready to drop into whatever system they reconcile in. Because Blocks tracked blocked, picked-up, and pending room nights per night the whole way through, the numbers at closeout are the numbers you watched all along — not a reconstruction you assemble from ten spreadsheets the week the invoice lands.
Group room block cutoff dates commonly fall about 21 to 30 days before arrival.
Source: StovaFrequently asked questions
Blocks reads the cutoff dates, attrition tiers, and rooming-list due dates out of every signed contract, shows what needs action next, and pushes each deadline to your calendar.
How does Blocks track hotel cutoff dates?
Do I have to enter the deadlines by hand?
Can I sync room block deadlines to Google Calendar or Apple Calendar?
Does Blocks handle multi-tier or rolling attrition deadlines?
Can I export post-event spend for finance?
Have more questions? Check our glossary of terms or get in touch.
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