Pickup by night
920 nights openPeak night is Feb 12 at 63% capacity
ContractedPickup
For corporate events & conferencesRoom blocks for annual conferences,
Room blocks for annual conferences,
minus the chaos
Your annual conference means room blocks across multiple hotels, dozens of internal departments, and tight attrition thresholds. Blocks gives coordinators one place to manage it all — and gives finance real-time visibility into committed spend.
Coordinating one event across fifteen departments
Sales, Engineering, Finance, Customer Success — every team has different travel needs, different rooming preferences, and their own definition of "urgent."
"Finance asks for spend projections by hotel, and I'm copying numbers from a spreadsheet into a Google Sheet into a slide deck."
Blocks rolls spend up by hotel, brand, department, and night. Filter to the exact slice, share it with a link, or download a CSV — no copying numbers between spreadsheets.
"Six department heads all want to submit their own attendee lists, and they all do it differently."
Each lead uploads the spreadsheet they already keep, in whatever shape it already lives in — Blocks reads every tab, tallies the people and rooms, and flags any date it filled in or room type it did not recognize for the lead to check before it applies. Typing names in or pasting a list works the same way, and the hotel-ready rooming list assembles from whatever they submit.
"Our CEO's assistant just added 12 VIP guests two weeks before the event, and now we're over our block at three hotels."
Blocks shows the shortfall night by night the moment it appears — how many room nights you are short and which nights are worst — with a "What should I do?" button that asks Blocks with those numbers already filled in.
"We paid $62,000 in attrition last year because nobody saw the cutoff was underwater until the invoice arrived."
Blocks watches every cutoff and calculates attrition exposure per night, alerting your team before the deadline rather than after. Every figure travels with what it is based on — your contract's own terms, an assumed pickup where no terms are on file, or a settled block that quotes no exposure at all.
One platform for coordinators, finance, and leadership
Everyone sees the part of the operation they need to see — from room-level details to top-line spend.
Finance-ready spend visibility
Committed spend by hotel, night, and department — estimated while rooms are still unplaced, and contracted cost the moment every room sits in a block at its own negotiated rate. The per-night supply forecast shows demand against what you hold before anyone is assigned. Export to your finance stack or share a live link — no manual reporting.
Department-owned portals
When you turn department portals on for an event, each lead gets a private link — no login — to submit requests and guest names and see what's still outstanding. Give a team a window of its own, and anything over it, past the hotel's cut-off, or past your internal change deadline arrives in your Approvals queue with the difference, the cost in room nights, and the lead's note. You watch "18 of 24 names in" per team and remind everyone behind in one click.
Contracts parsed in 60 seconds
Upload a PDF. Blocks extracts rates, cutoffs, attrition, comp rooms, and concessions into structured data — ready for review and negotiation.
Illustrative example
Every department, one view
All your departments' rooms across the host hotels in one place — VIP adds, attrition exposure, and cutoffs, watched for you.
Apex Sales Kickoff 2026
Illustrative eventLive plan
Pickup54%1,080 / 2,000 nights
Attrition exposure$62kIllustrative · 3 hotels
Next deadline10 daysCutoff · The Whitfield
Next cutoff
10 daysThe Whitfield · Jan 12
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Contract review
Blocks uses AI to pull rates, cutoff dates, and attrition terms out of your hotel contract in under 60 seconds, then reviews every clause against your negotiation playbook and hands you a ranked issues list — each flag quoting the exact contract wording.
Learn more →Attrition tracking
Blocks tracks contracted and picked-up room nights by date and hotel, calculates the shortfall against your contract terms, and shows it while there is still time to act.
Learn more →Guest self-service
Send each guest a personal link — no login — where they see their own reservation and fill in contact details, loyalty numbers, and travel. What they enter lands back on your guest list, and you can see who has filled things in and who you are still waiting on.
Learn more →Key terms
Read the guide
How to Read a Hotel Room Block Contract →Corporate events questions
How Blocks runs room blocks across an annual conference and every internal department.
How do I manage room blocks across an annual conference and smaller regional meetings?
Manage them as one connected operation instead of a folder of separate spreadsheets. Blocks groups your recurring flagship conference and your regional meetings under one organization, so pickup, cutoffs, and attrition exposure for every event sit on one dashboard. Clone last year's conference to stand up this year's in minutes — hotels, contacts, and block templates carry forward — and reuse the same setup for each regional meeting. Your rate history follows you from event to event, so you walk into every hotel negotiation knowing what you paid last time and where you have leverage. Every property you have ever used sits in one Hotels directory — searchable by name, brand, or city, showing your events there, the contracts on them, and the sales manager you deal with, kept on the hotel rather than in one coordinator's inbox and never shared outside your organization.
How does Blocks lower attrition risk on our corporate hotel contracts?
Blocks tracks committed versus picked-up room nights for every night of every block, then measures your attrition exposure against the terms in your contract — so a slow hotel surfaces weeks before the penalty window, not on the final invoice. This matters because room-block pickup has been trending downward industry-wide, which leaves unused rooms you can be charged for. Blocks watches each cutoff, flags per-night shortfalls early, and shows you where to release rooms or shift demand before the deadline. Nothing clears itself — but nothing hides in a spreadsheet either.
Can finance get hotel spend rollups across all our events?
Yes. The Reports page rolls hotel spend up by hotel, brand, city, event, and department, and a year-over-year view lines this year against last across your whole organization. Finance can narrow any report to a single event, department, or city, share the exact slice with a link, and download any table to CSV in one click. You can also ask Blocks in chat to pull an export — for example, "export committed spend by hotel for this year" — so finance gets numbers straight from the live source instead of a coordinator re-keying a spreadsheet into a slide deck.
How do departments submit their attendee names?
Each department lead gets their own request portal — a private link, no login — where they submit room requests and guest names for their team. They can type names in, paste from a list, or upload a spreadsheet, and each name they add lands on their team's rooming list as it arrives. You watch progress per team ("18 of 24 names in") and, when a department is behind, send a guest-name reminder that goes out Blocks-branded the moment you click send. Names roll straight into the hotel-ready rooming list, so you are not chasing six email threads for six different formats. Where a team is bringing temps or contractors, turn staff details on for the event and each person carries their own employment status, position, on-site supervisor, and how they get around — held per person, never inferred from the room. The hiring manager states the position, the supervisor, and whether airfare is provided; the traveller fills in their own flights.
We already use Cvent — why add Blocks?
Blocks is not a replacement for your event stack; it is the room-block system your stack does not give you. Suites like Cvent are strongest at registration and the end-to-end attendee experience at scale. Blocks covers the block itself — including a branded page where attendees book and pay for their own rooms — and does the buyer-side work your suite does not: it reads each hotel contract and extracts rates, cutoffs, and attrition terms in under 60 seconds, reviews the contract against your own negotiation playbook and returns a ranked issues list, tracks per-night pickup and every deadline, and audits the hotel's returned rooming list against yours by confirmation number. Contract review is decision support for your negotiation, not legal advice. Many teams run both — Cvent for registration and the attendee journey, Blocks for the contract and the block.
Can attendees fill in their own contact and loyalty details?
Yes. Turn guest pages on for the event and each attendee can get a personal link — private, no login — showing their own reservation, the hotel's address and check-in times, and fields for contact details, loyalty numbers, and travel. What they enter flows straight back to your guest list, and loyalty numbers land on the rooming list so the hotel credits the right account. If an attendee's email address was wrong, they fix it themselves — Blocks confirms the new address with a code and reissues their link — instead of routing the change through you.
Have more questions? Check our glossary of terms or get in touch.