Daily occupancy
920 nights openPeak night is Feb 12 at 71% capacity
ContractedPickup
For corporate events & conferencesRoom blocks for annual conferences,
Room blocks for annual conferences,
minus the chaos
Your annual conference means room blocks across multiple hotels, dozens of internal departments, and tight attrition thresholds. Blocks gives coordinators one place to manage it all — and gives finance real-time visibility into committed spend.
Coordinating one event across fifteen departments
Sales, Engineering, Finance, Customer Success — every team has different travel needs, different rooming preferences, and their own definition of "urgent."
"Finance asks for spend projections by hotel, and I'm copying numbers from a spreadsheet into a Google Sheet into a slide deck."
Blocks rolls spend up by hotel, brand, department, and night. Filter to the exact slice, share it with a link, or download a CSV — no copying numbers between spreadsheets.
"Six department heads all want to submit their own attendee lists, and they all do it differently."
Share an intake link with each department. Names come in through a structured form. Rooming lists build themselves.
"Our CEO's assistant just added 12 VIP guests two weeks before the event, and now we're over our block at three hotels."
Blocks flags capacity conflicts the moment they appear and suggests where to shift rooms or add inventory.
"We paid $62,000 in attrition last year because nobody saw the cutoff was underwater until the invoice arrived."
Blocks watches every cutoff, calculates attrition risk per night, and alerts your team before the deadline — not after.
One platform for coordinators, finance, and leadership
Everyone sees the part of the operation they need to see — from room-level details to top-line spend.
Finance-ready spend visibility
Committed spend by hotel, night, and department. Export to your finance stack or share a live link — no manual reporting.
Department-owned portals
Each department lead gets their own portal — a private link, no login — to submit requests and guest names and see what's still outstanding. You watch "18 of 24 names in" per team and remind everyone behind in one click.
Contracts parsed in 60 seconds
Upload a PDF. Blocks extracts rates, cutoffs, attrition, comp rooms, and concessions into structured data — ready for review and negotiation.
Illustrative example
Every department, one view
All your departments' rooms across the host hotels in one place — VIP adds, attrition exposure, and cutoffs, watched for you.
Apex Sales Kickoff 2026
3 contracted hotels · Feb 10–13
Live planUpdated 4 min ago
Pickup54%1,080 / 2,000 nights
Attrition exposure$62kAcross 3 hotels
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Contract review
Blocks uses AI to pull rates, cutoff dates, and attrition terms out of your hotel contract in under 60 seconds, then reviews every clause against your negotiation playbook and hands you a ranked issues list — each flag quoting the exact contract wording.
Learn more →Attrition tracking
Blocks tracks contracted and picked-up room nights by date and hotel, calculates the shortfall against your contract terms, and shows it while there is still time to act.
Learn more →Deadline tracking
Blocks reads the cutoff dates, attrition tiers, and rooming-list due dates out of every signed contract, shows what needs action next, and pushes each deadline to your calendar.
Learn more →Key terms
Read the guide
How to Read a Hotel Room Block Contract →Corporate events questions
How Blocks runs room blocks across an annual conference and every internal department.
How do I manage room blocks across an annual conference and smaller regional meetings?
Manage them as one connected operation instead of a folder of separate spreadsheets. Blocks groups your recurring flagship conference and your regional meetings under one organization, so pickup, cutoffs, and attrition exposure for every event sit on one dashboard. Clone last year's conference to stand up this year's in minutes — hotels, contacts, and block templates carry forward — and reuse the same setup for each regional meeting. Your rate history follows you from event to event, so you walk into every hotel negotiation knowing what you paid last time and where you have leverage.
How does Blocks lower attrition risk on our corporate hotel contracts?
Blocks tracks committed versus picked-up room nights for every night of every block, then measures your attrition exposure against the terms in your contract — so a slow hotel surfaces weeks before the penalty window, not on the final invoice. This matters because room-block pickup has been trending downward industry-wide, which leaves unused rooms you can be charged for. Blocks watches each cutoff, flags per-night shortfalls early, and shows you where to release rooms or shift demand before the deadline. Nothing clears itself — but nothing hides in a spreadsheet either.
Can finance get hotel spend rollups across all our events?
Yes. The Reports page rolls hotel spend up by hotel, brand, city, event, and department, and a year-over-year view lines this year against last across your whole organization. Finance can narrow any report to a single event, department, or city, share the exact slice with a link, and download any table to CSV in one click. You can also ask Blocks in chat to pull an export — for example, "export committed spend by hotel for this year" — so finance gets numbers straight from the live source instead of a coordinator re-keying a spreadsheet into a slide deck.
How do departments submit their attendee names?
Each department lead gets their own request portal — a private link, no login — where they submit room requests and guest names for their team. They can type names in, paste from a list, or upload a spreadsheet, and their rooming list builds itself as names arrive. You watch progress per team ("18 of 24 names in") and, when a department is behind, send a guest-name reminder that goes out Blocks-branded the moment you click send. Names roll straight into the hotel-ready rooming list, so you are not chasing six email threads for six different formats.
We already use Cvent — why add Blocks?
Blocks is not a replacement for your event stack; it is the room-block system your stack does not give you. Suites like Cvent are strongest at registration and the end-to-end attendee experience at scale. Blocks covers the block itself — including a branded page where attendees book and pay for their own rooms — and does the buyer-side work your suite does not: it reads each hotel contract and extracts rates, cutoffs, and attrition terms in under 60 seconds, reviews the contract against your own negotiation playbook and returns a ranked issues list, tracks per-night pickup and every deadline, and audits the hotel's returned rooming list against yours by confirmation number. Contract review is decision support for your negotiation, not legal advice. Many teams run both — Cvent for registration and the attendee journey, Blocks for the contract and the block.
Have more questions? Check our glossary of terms or get in touch.