Daily occupancy
1,960 nights openPeak night is Sep 26 at 78% capacity
ContractedPickup
For event production companiesRoom blocks across every show,
Room blocks across every show,
minus the chaos
You're juggling room blocks at multiple hotels across multiple cities — often for several shows at once. Blocks gives you one view of every contract, cutoff, and rooming list, and watches your deadlines so nothing slips between the cracks.
The coordination load grows with every show
14 shows. 4 hotels per show. Staff, talent, sponsors, and VIPs — all with different room needs, different dates, different deadlines.
"I'm managing room blocks at 8 hotels across 3 cities, and every one has different cutoff dates buried in different email threads."
Blocks extracts every deadline from every contract and tracks them in one dashboard. Alerts go to Slack before anything slips.
"We lost $42,000 in attrition penalties on one show because nobody noticed we were under-committed on shoulder nights."
Blocks calculates attrition risk per night, per hotel, and flags exposure before the penalty window closes.
"Setting up a new show means re-creating all the hotel tracking from scratch every time."
Clone events, carry forward hotel relationships, and set smart defaults. Your second show takes a fraction of the time.
"Collecting guest names from 6 department heads is a three-week email scramble before every event."
Blocks sends intake links to coordinators. Names flow in, rooming lists build themselves, and you export hotel-ready files when it's time.
One place for every show, every hotel
Blocks reviews your contracts against your playbook, watches your deadlines, keeps every hotel conversation visible, and builds rooming lists — across every event, every hotel, every city.
Multi-show visibility
See pickup, attrition risk, and upcoming deadlines across all your concurrent events in one dashboard.
Smart event setup
Clone events, import spreadsheets, or upload contracts. Blocks sets up room blocks with smart defaults in minutes.
Contracts read in 60 seconds
Upload a PDF. Blocks extracts rates, cutoffs, attrition, comp rooms, and concessions into structured data — in under a minute.
Illustrative example
One live view of every hotel
Eight hotels across three cities, one dashboard — Blocks watches pickup, attrition exposure, and every cutoff so nothing slips between shows.
Summit Live Festival 2026
8 contracted hotels · Sep 24–27
Live planUpdated 4 min ago
Pickup57%2,640 / 4,600 nights
Attrition exposure$212kAcross 8 hotels
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Rooming lists
Department leads submit guest names in the department portal, Blocks assembles one hotel-ready rooming list, and the rooming-list audit checks the hotel’s returned version against yours row by row.
Learn more →Hotel conversations
Blocks keeps every hotel conversation visible per event and hotel — what you sent, what you’re waiting on, what came back — and flags a thread that’s gone quiet as overdue.
Learn more →Pickup tracking
Blocks tracks blocked, assigned, picked-up, and pending room nights for every date and hotel, flags where pickup is drifting from your block, and turns any view into a report you can export.
Learn more →Key terms
Read the guide
How to Build — and Audit — a Hotel Rooming List →Event production questions
How Blocks runs room blocks across multiple clients, shows, and hotels at once.
How does Blocks handle room blocks across multiple clients and shows at once?
Every show, client, and hotel lives on one dashboard, so you see pickup, attrition risk, and upcoming cutoffs across all your concurrent events without flipping between spreadsheets. Each show is its own event with its own hotels and blocks; recurring or touring shows can be grouped as a series so you compare hotel performance date by date. Clone a past show to stand up the next one in minutes, carrying forward hotels, contacts, and block templates. When you need to focus, drill into a single client or show; when leadership asks for the whole picture, it is already in one place.
How do I track cutoff dates across dozens of shows?
Blocks extracts every deadline — cutoff, attrition, deposit, decision date — from each contract the moment you upload it, then keeps them all on one attention surface ordered by what is due next. Deadlines sync to a dedicated Blocks Deadlines calendar in Google Calendar (or any calendar via ICS subscription), and alerts reach your team in Slack before anything slips. On the hotel side, Blocks tracks conversations as loops — what you sent, what you are waiting on, what came back — and flags a hotel as overdue when it has gone quiet for three business days, so a missing confirmation across dozens of shows does not disappear into someone's email.
Can I split a hotel block into staff, VIP, crew, and sponsor sub-blocks?
Yes. A single hotel block can be divided into sub-blocks — staff, talent, crew, VIPs, sponsors — each tracked separately while still rolling up to the property's total. Blocks tracks blocked, assigned, picked-up, and pending room nights per night for each sub-block, so you can see exactly where staff is over-committed while a sponsor block sits half empty. Each group's coordinator can work in their own request portal — a private link, no login — to submit names for just their people, and their rooming list feeds the property's hotel-ready list.
Can I hand each client a clean report for their show?
Yes. Filter any report to a single show, hotel, or client, then share that exact slice with a link or download it to CSV in one click — no rebuilding a deck per client. Spend rolls up by hotel, brand, city, and night, and a year-over-year view is ready if the show is recurring. You can also ask Blocks in chat to pull the export for you. Because every report derives from the same live data your team works in, the client sees real pickup and committed spend at the moment you send it, not a stale copy someone maintained on the side.
Our show tracking lives in spreadsheets — why switch?
Keep exporting to sheets — just stop managing deadlines, pickup, rooming lists, and hotel email inside them. Spreadsheets have no hotel-specific logic: no contract-term model, no per-night pickup, no cutoff alerts, no rooming-list audit, and no view of which hotel owes you a reply. As shows multiply, that is where version-control chaos and missed deadlines come from. Blocks imports your existing spreadsheets and contract PDFs to get started in minutes, structures them automatically, and exports CSV everywhere — so you keep the flexibility of a sheet for one-offs while the block, the deadlines, and the hotel conversations live somewhere built for them.
Have more questions? Check our glossary of terms or get in touch.