Pickup by night
1,960 nights openPeak night is Sep 26 at 70% capacity
ContractedPickup
For event production companiesRoom blocks across every show,
Room blocks across every show,
minus the chaos
You're juggling room blocks at multiple hotels across multiple cities — often for several shows at once. Blocks gives you one view of every contract, cutoff, and rooming list, and watches your deadlines so nothing slips between the cracks.
The coordination load grows with every show
14 shows. 4 hotels per show. Staff, talent, sponsors, and VIPs — all with different room needs, different dates, different deadlines.
"I'm managing room blocks at 8 hotels across 3 cities, and every one has different cutoff dates buried in different email threads."
Blocks extracts every deadline from every contract and tracks them in one dashboard. Deadlines surface on your Today page and in your inbox before anything slips — and you can ask Blocks from Slack where things stand.
"We lost $42,000 in attrition penalties on one show because nobody noticed we were under-committed on shoulder nights."
Blocks calculates attrition risk per night, per hotel, and flags exposure before the penalty window closes.
"Setting up a new show means re-creating all the hotel tracking from scratch every time."
Clone a past show, or build the next one from last year's list — one anchor date and every stay shifts to this year's. Every property you have ever worked with is already in your Hotels directory, with the sales manager you deal with still attached to it, so the second show takes a fraction of the time.
"Collecting guest names from 6 department heads is a three-week email scramble before every event."
When you turn department portals on for an event, each lead works in their own private page — no login — adding rooms in a table, pasting a list, or uploading the spreadsheet they already keep. You watch names arrive per department and remind whoever is behind in one click, while a change made past your own deadline arrives as a request you approve rather than a surprise on the rooming list.
One place for every show, every hotel
Blocks reviews your contracts against your playbook, watches your deadlines, keeps every hotel conversation visible, and builds rooming lists — across every event, every hotel, every city.
Multi-show visibility
See pickup, attrition risk, and upcoming deadlines across all your concurrent events in one dashboard.
Smart event setup
Clone a past show, upload contracts, or tick "this is last year's list" and give one anchor date — every stay moves to this year's as requests carrying last year's rooms as their allotment. Nothing goes live until you confirm, and one Undo removes anything nobody has touched.
Contracts read in 60 seconds
Upload a PDF. Blocks extracts rates, cutoffs, attrition, comp rooms, and concessions into structured data — in under a minute.
Illustrative example
One live view of every hotel
Eight hotels across three cities, one dashboard — Blocks watches pickup, attrition exposure, and every cutoff so nothing slips between shows.
Summit Live Festival 2026
Illustrative eventLive plan
Pickup57%2,640 / 4,600 nights
Attrition exposure$212kIllustrative · 8 hotels
Next deadline9 daysCutoff · Harbor Court
Next cutoff
9 daysHarbor Court · Aug 12
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Rooming lists
Department leads submit their guests in their own portal, Blocks assembles a single hotel-ready rooming list — up to five guests to a room, loyalty numbers included — and keeps it current when a room moves hotels or a roommate changes.
Learn more →Hotel conversations
Blocks keeps every hotel conversation visible per event and hotel — what you sent, what you’re waiting on, what came back — and flags a thread that’s gone quiet as overdue.
Learn more →Pickup tracking
Blocks tracks blocked, assigned, picked-up, and pending room nights for every date and hotel, flags where pickup is drifting from your block, and turns any view into a report you can export.
Learn more →Key terms
Read the guide
How to Build — and Audit — a Hotel Rooming List →Event production questions
How Blocks runs room blocks across multiple clients, shows, and hotels at once.
How does Blocks handle room blocks across multiple clients and shows at once?
Every show, client, and hotel lives on one dashboard, so you see pickup, attrition risk, and upcoming cutoffs across all your concurrent events without flipping between spreadsheets. Each show is its own event with its own hotels and blocks; recurring or touring shows can be grouped as a series so you compare hotel performance date by date. Clone a past show to stand up the next one in minutes, carrying forward hotels, contacts, and block templates. When you need to focus, drill into a single client or show; when leadership asks for the whole picture, it is already in one place.
How do I track cutoff dates across dozens of shows?
Blocks extracts every deadline — cutoff, attrition, deposit, decision date — from each contract the moment you upload it, then keeps them all on one attention surface ordered by what is due next. Connect Google Calendar and Blocks keeps a Blocks Deadlines calendar current, updated within about 15 minutes; Apple Calendar and Outlook subscribe to the same dates, or you download the .ics. Deadlines surface on your Today page and in your inbox before anything slips, and you can ask Blocks from Slack where things stand. On the hotel side, Blocks tracks conversations as loops — what you sent, what you are waiting on, what came back — and flags a hotel as overdue when it has gone quiet for three business days, so a missing confirmation across dozens of shows does not disappear into someone's email.
Can I split a hotel block into staff, VIP, crew, and sponsor sub-blocks?
Yes. A single hotel block can be divided into sub-blocks — staff, talent, crew, VIPs, sponsors — each tracked separately while still rolling up to the property's total. Blocks tracks blocked, assigned, picked-up, and pending room nights per night for each sub-block, so you can see exactly where staff is over-committed while a sponsor block sits half empty. Each group's coordinator can work in their own request portal — a private link, no login — to submit names for just their people, and their rooming list feeds the property's hotel-ready list. When you collect travel for the event, crew details are held per person rather than per room: employment status, position, on-site supervisor, whether airfare is provided, and how each one gets around — so two people sharing a room can differ on every one of them.
We run housing for our clients — does Blocks work for a production agency?
Yes, and the institutional memory accrues to you rather than walking out with a coordinator. Each client's show is its own event with its own hotels, blocks, and cutoffs; a recurring or touring client is grouped as a series so you compare properties date by date. Your client's team leads work in their own department portals — a private link, no login, scoped to their own people — while the contracts, the rate history, and the hotel contacts stay in your organization's Hotels directory, private to you and never shared outward. When a client wants their own copy, filter any report to that show and share the exact slice with a link or a CSV, or hand a client-side lead a read-only link to their roster. The client sees their show; they do not see the rest of your book.
Can I hand each client a clean report for their show?
Yes. Filter any report to a single show, hotel, or client, then share that exact slice with a link or download it to CSV in one click — no rebuilding a deck per client. Spend rolls up by hotel, brand, city, and night, and a year-over-year view is ready if the show is recurring. You can also ask Blocks in chat to pull the export for you. Because every report derives from the same live data your team works in, the client sees real pickup and committed spend at the moment you send it, not a stale copy someone maintained on the side.
Our show tracking lives in spreadsheets — why switch?
Keep exporting to sheets — just stop managing deadlines, pickup, rooming lists, and hotel email inside them. Spreadsheets have no hotel-specific logic: no contract-term model, no per-night pickup, no cutoff alerts, no rooming-list audit, and no view of which hotel owes you a reply. As shows multiply, that is where version-control chaos and missed deadlines come from. Blocks imports your existing spreadsheets and contract PDFs to get started in minutes, structures them automatically, and exports CSV everywhere — so you keep the flexibility of a sheet for one-offs while the block, the deadlines, and the hotel conversations live somewhere built for them.
Have more questions? Check our glossary of terms or get in touch.