Pickup by night
1,070 nights openPeak night is Jul 19 at 71% capacity
ContractedPickup
For sports leagues and team travelRoom blocks for a full season,
Room blocks for a full season,
minus the grind
A full season means dozens of away games, the same hotel negotiations repeated, roster changes mid-season, and deadline tracking that never stops. Blocks clones events, remembers your rate history, and handles the hotel coordination so your travel team can focus on the season.
Every season is the same grind
42 games. Same hotels. Same negotiations. But roster changes, schedule shifts, and new contracts make it feel like starting over every year.
"We negotiate with the same 20 hotels every year but start from scratch on the spreadsheets each season."
Every property you have ever worked with sits in your Hotels directory — the events you ran there, the contracts on them, and the sales manager you actually deal with, kept on the hotel rather than in one coordinator's contacts. Clone last season's events and the rate history, contract terms, and contacts carry forward.
"A trade happens mid-season and suddenly we need to add rooms at 6 hotels for the rest of the year."
Add the rooms where you need them, and move an already-booked room to another hotel in one step — names, roommates, travel details and edit history travel with it, so nothing is re-entered. Each team's window comes from last year's list, so you can see at a glance who is asking for more than they had.
"Tracking cutoff dates across 42 away games is a full-time job nobody signed up for."
Blocks watches every deadline across your entire season and alerts your team before any cutoff slips.
"Our travel coordinator spends more time on hotel admin than actual travel planning."
Blocks handles the hotel back-and-forth — contract review, tracked follow-ups, rooming-list collection — and each team submits its own people. Turn department portals on for an event and every team manager gets a private link, no login, to enter their travelling party; anything past their allotted rooms or your own change deadline comes back to you as a request to approve.
Built for season-long travel operations
Repeatable workflows, institutional memory, and AI that handles the coordination — so your second season takes a fraction of the effort.
Event cloning
Clone last season's events with one click — hotels, contacts, and block templates carry forward. Or start from last season's list: tick one box, give one anchor date, and every stay moves to this year's as requests carrying last year's rooms as each team's allotment.
Travel tracked with the rooms
When you collect travel for an event, each traveller carries their own flights, ground transport, and per-diem dates — two athletes sharing a room can differ on all three — filled in by your coordinator or by the traveller on their own personal page. The rideshare list exports in one click with the number each ride code goes to.
Season-wide tracking
Track pickup, deadlines, and attrition risk across your entire season. Series views let you compare hotel performance game by game.
Illustrative example
Every host hotel on one board
Team blocks, officials, and family rooms across your host hotels — every cutoff tracked and slow pickup flagged before the penalty window.
Cascade Cup 2026
Illustrative eventLive plan
Pickup57%1,410 / 2,480 nights
Attrition exposure$164kIllustrative · 5 hotels
Next deadline7 daysCutoff · The Bellwether
Next cutoff
7 daysThe Bellwether · Jun 19
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Pickup tracking
Blocks tracks blocked, assigned, picked-up, and pending room nights for every date and hotel, flags where pickup is drifting from your block, and turns any view into a report you can export.
Learn more →Rooming lists
Department leads submit their guests in their own portal, Blocks assembles a single hotel-ready rooming list — up to five guests to a room, loyalty numbers included — and keeps it current when a room moves hotels or a roommate changes.
Learn more →Staff travel
When you collect travel for an event, each person carries their own employment status, position, on-site supervisor, airfare and ground transport — alongside their flights, their arrival instructions and their ride code. Two people in one room can differ on every one of them.
Learn more →Key terms
Read the guide
Stay-to-Play, Explained →Sports travel questions
How Blocks runs room blocks across a full season, stay-to-play, and team sub-blocks.
How does Blocks manage room blocks across a full season?
Blocks treats the season as one connected operation: every away game is an event, and its host hotels, blocks, and cutoffs sit on one board, grouped as a series. Clone last season to carry forward hotels, contacts, block templates, and smart defaults, so setting up 42 games does not mean rebuilding 42 spreadsheets. Your rate history follows every property, so you walk into each renewal knowing what you paid and where the leverage is. Pickup, deadlines, and attrition risk track across the whole season, and series views let you compare hotel performance game by game. The people carry over too: returning athletes, staff, and officials are already in your People directory, so you search a name instead of retyping it and "Add known people" pulls a whole travelling party onto a request at once.
What is stay-to-play, and how does Blocks help with it?
Stay-to-play is a tournament rule requiring teams to book their lodging through the event's designated room block or housing partner in order to be eligible to compete. It exists so organizers hit the room-night commitments they guaranteed to host hotels — which is why capturing every team's rooms as pickup matters so much. Blocks gives each team its own sub-block, tracks picked-up room nights per team per night, and flags shortfalls before a cutoff, so you can see which teams still owe rooms while there is time to act. Blocks' glossary entry for stay-to-play and the full stay-to-play guide break the rule and its contract mechanics down further.
Can I give each team its own sub-block?
Yes. A host hotel's block can be split into per-team sub-blocks — plus separate ones for officials, staff, and families — each tracked on its own while rolling up to the hotel's total. Blocks tracks blocked, assigned, picked-up, and pending room nights per night for every sub-block, so you see exactly which team is under-committed on a given night. Each team's manager can work in their own request portal — a private link, no login — to submit their roster and rooming details, and those names feed the hotel-ready list for the property.
How do we make sure family bookings count toward our pickup?
Give families a booking path inside the block and track it, because bookings made around the block are exactly where pickup credit leaks. Industry-wide, a large share of registrants book around the official room block rather than inside it, which quietly erodes the pickup you are judged on and inflates attrition exposure. Blocks gives families a branded page to book and pay for their own rooms — or lets each team route them through a request portal — so those rooms land in the block, tracks picked-up nights per team, and, when the hotel returns its list, matches every booking by confirmation number so nothing is double-counted or missed.
How does Blocks work with a tournament housing bureau?
Blocks sits on your side of the housing bureau as your own system of record. When the bureau sends back its rooming list — as a spreadsheet, CSV, or PDF — Blocks lays it against your reservations and matches every row by confirmation number first, then groups the differences: a name mismatch, a date or room-type change, a guest on your list missing from theirs, or an extra on theirs. You accept the corrections you want, and Blocks drafts a changes-only email back to the bureau listing just what needs fixing. Nothing changes on your reservations until you say so, so you keep agency-grade control without depending on the bureau to be your source of truth.
Can Blocks track team flights and ground transport alongside the rooms?
Yes, when you turn travel collection on for the event — it is off until you do. Each traveller then carries their own flights and times, ground transport, contact number, ticket cost, and per-diem dates, per person rather than per room, filled in by your coordinator or submitted by the traveller on their own personal page. One click exports the rideshare list, with the phone number each ride code goes to, ready for your transport vendor. And you can ask Blocks "when does she land, and on what flight?" or "who still owes me travel details?" — it answers from the Travel tab and can send the requests for you, showing exactly who it is about to email before anything goes out.
Have more questions? Check our glossary of terms or get in touch.