Daily occupancy
2,020 nights openPeak night is Oct 8 at 72% capacity
ContractedPickup
AI-powered room block management
Hotel room blocks,
without the busy work.
Blocks turns signed hotel contracts into the operating plan—tracking room nights, deadlines, guest names, hotel replies, and rooming-list differences before they become bills.
Nova Leadership Summit 2026
6 contracted hotels · Oct 6–9
Live planUpdated 4 min ago
Pickup52%2,180 / 4,200 nights
Attrition exposure$258kAcross 6 hotels
The hidden coordination tax
One room block. Five places to manage it.
The contract knew the deadline. The spreadsheet knew the pickup. The email thread knew what the hotel promised. None of them knew each other.
Upload PDF
Contract PDF
30% attrition · due Aug 14
Import Excel
Pickup spreadsheet
142 of 220 room nights
Copy hotel email
Hotel email
“Attached is our latest list”
Push deadlines
Calendar deadline
Rooming list due · 9 days
Ask from Slack
Slack question
Who still owes guest names?
From signed contract to checked hotel rooming list
One platform for every room block.
Four questions should never require five systems. Blocks keeps the agreement, live risk, the room plan, and the hotel rooming-list check in one operational view.
What did we agree to?
Blocks turns rates, dates, commitments, and deadlines into the checklist your team runs.
The Franklin Grand — signed contract
Nova Leadership Summit 2026 · 320 rooms
34 pages
Contract plan
The terms your team has to run
Cutoff date
45 days before arrival
Aug 22
Attrition
Cumulative room nights
80%
Room rate
Plus tax & fees
$219
Rooming list due
Hotel template required
Sep 8
Deadlines added to the event plan
Capacity after the contract is signed
Run more events. Not more paperwork.
Room-block costs hide in three places: attrition penalties, staff hours, and errors that surface at check-in. Blocks keeps the dollars, the deadlines, and the differences in front of you while there is still time to act.
Every deadline visible
Cutoffs and rooming-list due dates stay attached to the hotel contract that created them — the cost of missing one was set the day you signed.
Learn more →Financial risk quantified
Pickup and attrition exposure show up in dollars, by hotel and by night, before the penalty clause turns them into an invoice.
Learn more →Next actions prioritized
Missing names, approaching dates, and overdue hotel replies rise to the top, so the hours go back into the event instead of into chasing the block.
Learn more →Hotel differences checked
Hotel rooming list discrepancies are grouped into one review, so a wrong date is caught on a screen instead of at the front desk.
Learn more →The post-contract advantage
The rooming list round-trip, handled.
Collect names, send the hotel rooming list, track the reply, and check what comes back. Blocks keeps the round-trip in one place, and you approve every change.
01Department portal
Collect the names
Department leads get a private, no-login portal for requests and guest names — or attendees book and pay for their own rooms on a branded page. Names land on the block either way, and you send reminders to anyone outstanding in one click.
02Hotel portal
Send the hotel rooming list
The hotel gets a private page to view and download the rooming list in the format it needs. You see when it was first opened.
03Hotel reply
Track the hotel reply
See what you sent, what you are waiting on, and what came back. Quiet hotels surface as overdue, and nothing clears itself.
04You approve
Check the hotel rooming list
Blocks compares the hotel’s rooming list with yours and groups every discrepancy. Nothing touches a reservation until you approve it.
Fits your existing operation
Start without starting over.
Bring the files you already trust, give each collaborator the right view, and keep people—not software—in charge of every proposed change.
Slack
Email
Excel
PDF
Calendar
Finance gets the same source of truth: a shareable view of spend and room nights, plus clean CSV and Excel exports.
Import what you already have
Upload hotel contracts and bring in your current room block spreadsheets. Blocks structures the terms, room nights, and deadlines.
Share private links
Department leads submit guest names through their own page. Hotels receive and return the hotel rooming list through theirs.
Review every proposed change
Ask Blocks from the web or Slack, review the proposed next step, and approve every change before it reaches a reservation.
Export clean finance data
Share a current view of spend and room nights, then export clean CSV or Excel data for the finance workflow you already run.
Built for teams who live in room blocks
Whether you manage two complicated blocks a year or two hundred events, Blocks fits how you already work.
Event Production
Managing room blocks at dozens of hotels across multiple cities. Blocks gives you one live view of every contract, cutoff, and rooming list — and watches your deadlines so nothing slips.
8 hotels · 57% pickup
Learn moreSports & League Travel
Recurring travel means the same negotiations, the same lists, the same tracking — event after event. Blocks clones events, carries forward hotel relationships, and sets smart defaults from your history.
5 hotels · 57% pickup
Learn moreCorporate Events
Annual conferences across multiple hotels, dozens of departments, and tight attrition thresholds. Finance gets spend visibility. Coordinators get an assistant that handles the hotel back-and-forth.
3 hotels · 54% pickup
Learn moreFilm & Entertainment
Crew, cast, and extras across location shoots. Unit moves, extensions, and roster changes never stop. Blocks keeps housing current with the schedule — not the other way around.
4 hotels · 56% pickup
Learn moreFrequently asked questions
How Blocks fits into your hotel room block operation — and where your team stays in control.
What does Blocks manage after a hotel contract is signed?
Blocks turns the signed contract into the operating plan for the block. It tracks room nights, pickup, cutoffs, attrition exposure, guest names, hotel replies, and the hotel rooming list in one place, drafts a room-assignment plan you review and approve, and surfaces what needs attention next.
Does Blocks review hotel contracts? Is that legal advice?
Blocks extracts the dates, rates, room commitments, attrition terms, and other clauses your team needs to run the block. Every flagged item points back to the contract language it came from. It is operational decision support, not legal advice; rely on your own counsel for legal questions.
How does Blocks track attrition risk and cutoff dates?
Blocks tracks contracted and picked-up room nights by date and hotel, then calculates the remaining exposure against the applicable contract terms. Cutoffs and other deadlines stay visible on the block and can sync to your calendar, so a slow hotel or approaching penalty does not hide in a spreadsheet.
How does Blocks check the hotel rooming list?
Blocks compares the hotel rooming list with your reservations, matching by confirmation number first. It groups name, date, room-type, missing-guest, and extra-guest discrepancies into one review. You choose which corrections to send, and nothing changes on a reservation until you approve it.
Does Blocks send emails to hotels automatically?
No. Negotiation messages are drafts that you edit and send from your own mailbox. Operational messages such as a rooming-list send or guest-name reminder go out only when your team clicks send, with replies kept on the event record. Nothing is sent without a person initiating it.
Can I import my existing spreadsheets and tools?
Yes. Blocks imports existing room block spreadsheets, rooming lists, guest data, and hotel contract PDFs. Your team can also work through Slack and email, while deadlines sync to Google Calendar or another calendar through ICS. Department leads and hotels use private pages, so they do not need to install or learn another system.
Have more questions? Check our glossary of terms or get in touch.
Ask your AI about Blocks
Have your AI assistant explain what Blocks does and whether it fits the way you manage room blocks.
Bring us your next room block.
We’ll show you how Blocks turns one hotel contract into the live plan your team can run.