Daily occupancy
1,170 nights openPeak night is Wk 3 at 76% capacity
ContractedPickup
For film & entertainment productionCrew housing,
Crew housing,
minus the scramble
Location shoots mean crew, cast, and extras across multiple hotels — with unit moves, extensions, and roster changes that never stop. Blocks manages the hotel coordination so your production team can keep shooting.
The schedule changes. The crew list changes. The hotels stay the same problem.
Production timelines shift constantly. Hotel bookings have to keep up — without anyone missing a call time because their room fell through.
"The unit moved three days early and we had 40 crew rooms booked at the wrong hotel for the rest of the shoot."
Blocks lets you shift bookings across hotels in one view — and automatically recalculates attrition exposure at both properties.
"Cast extensions come in at 6pm and I need to add rooms, update rate terms, and coordinate with the hotel before they're on set tomorrow."
Ask Blocks to extend the stay. It proposes the change to the block, drafts the hotel email, and flags any concessions or rate changes — you confirm before anything is applied.
"Crew stays 28 nights, cast stays 14, and extras stay 3 — all at different rates, all tracked manually in a deck."
Blocks tracks variable stays natively. Rates, nights, and guest types stay organized per person, per property, per date.
"The studio just asked me for a housing cost breakdown by department, and I'm going to spend the weekend building it."
Blocks pulls housing spend by production, hotel, and department automatically. Studio reports take minutes, not weekends.
Built for productions where plans change daily
Flex without the chaos — your housing stays current with the schedule, not the other way around.
Dynamic stays
Extend a reservation, move a unit to a new hotel, or swap cast rooms — Blocks proposes the update, drafts the hotel note, and recalculates the impact; you confirm before it's applied.
Crew-specific intake
Track crew, cast, and extras differently — different rates, different check-in rules, different departments. All in one live list.
Contract terms at your fingertips
Upload a hotel agreement and Blocks extracts rates, attrition, and every negotiated concession — so you never argue with a hotel about what was agreed.
Illustrative example
Housing that tracks the schedule
Crew, cast, and extras across the location — mixed length-of-stay, unit moves, and every cutoff tracked as dates shift.
Ironwood — Unit Housing
4 contracted hotels · Apr 6 – May 8
Live planUpdated 4 min ago
Pickup56%1,470 / 2,640 nights
Attrition exposure$148kAcross 4 hotels
Go deeper
How Blocks handles the jobs this work depends on — plus the terms and guides behind them.
Deadline tracking
Blocks reads the cutoff dates, attrition tiers, and rooming-list due dates out of every signed contract, shows what needs action next, and pushes each deadline to your calendar.
Learn more →Rooming lists
Department leads submit guest names in the department portal, Blocks assembles one hotel-ready rooming list, and the rooming-list audit checks the hotel’s returned version against yours row by row.
Learn more →Hotel conversations
Blocks keeps every hotel conversation visible per event and hotel — what you sent, what you’re waiting on, what came back — and flags a thread that’s gone quiet as overdue.
Learn more →Key terms
Read the guide
How to Build — and Audit — a Hotel Rooming List →Film & entertainment questions
How Blocks manages crew housing across location shoots and shifting schedules.
How does Blocks handle crew housing when the shoot schedule keeps changing?
When a unit moves or dates shift, ask Blocks to make the change and it proposes the update — moving rooms to a new hotel, extending a stay — recalculates attrition exposure at both properties, and drafts a note to the hotel for you to review. Nothing changes on your reservations until you confirm it. Because Blocks tracks room nights per person and per date, a three-day-early unit move does not quietly leave forty crew rooms booked at the wrong hotel — the exposure and the cutoffs update with the schedule, so housing keeps pace with the shoot instead of falling a week behind it.
Can Blocks track long crew stays of different lengths?
Yes — Blocks measures everything in room nights per person and per date, so mixed lengths of stay are native. Crew booked for 28 nights, cast for 14, and extras for 3 each track separately, at their own rates, per property, per night, instead of being flattened into a single room count. That per-night detail is what keeps budgets (nights times rate) and attrition (unused nights) accurate on a long location shoot. When someone extends, the added nights flow into the same per-night picture, and the housing spend by production, hotel, and department stays current for the studio report.
How do the production office and departments share housing coordination?
The production office keeps the full picture — every hotel, every unit, every cutoff — while each department head works in their own request portal, a private link with no login, to submit their people and guest names. Camera, grip, and hair-and-makeup each manage just their own crew; the office watches names come in per department and sends a guest-name reminder, Blocks-branded, to anyone behind. Requests and names roll straight into the hotel-ready rooming list, so the office is not re-keying a dozen department spreadsheets the night before a hotel cutoff.
Can Blocks keep up with last-minute room changes on a fast turnaround?
Yes. When a cast extension lands at 6pm and the actor is on set tomorrow, ask Blocks to extend the stay — it proposes the change to the block, flags any rate change or concession from the contract, and drafts the hotel note for you to review, all before you confirm. Every negotiated term from the signed agreement is already extracted and at your fingertips, so you are never arguing with a hotel about what was agreed at 6pm. You confirm the change; nothing is applied to your reservations automatically.
How does Blocks keep an unannounced production's details private?
Access is scoped so no one sees more than their part of the shoot. Each department head works only in their own request portal — a private link, no login — and does not see other departments' rosters or the full production. The hotel sees only its own rooming list, through the hotel's private page, and only after you send it. Coordinators and the production office see the full operation; department leads and hotels see just their slice. Requests through the department portal are field-minimized, so a private link exposes what that lead needs to submit and nothing more.
Have more questions? Check our glossary of terms or get in touch.