Room block guides
Straight answers to the questions event teams actually ask about hotel room blocks — attrition, cutoffs, contracts, rooming lists, and the math behind them.
October 12, 2026
How to Audit a Hotel Group Folio, Step by Step
Check a hotel's final group bill against your contract: totals, rates, fees, billing routing, no-shows and attrition, and how to raise what you find.
Read guide →September 10, 2026
How to Compare Two Hotel Rooming Lists in Excel
You sent a rooming list and the hotel sent one back. How to line the two files up in Excel and tell a formatting difference from a real change.
Read guide →September 4, 2026
Hotel Comp Rooms: How 1-per-40 Ratios, Cumulative vs Per-Night, and Comp Caps Work
What a comp room is, how ratios like 1 per 40 are written, why cumulative and per-night accrual differ on the same block, and what a comp cap costs you.
Read guide →September 4, 2026
How to Avoid Hotel Attrition Penalties
Avoid hotel attrition penalties: negotiate a low pickup floor and resell credit, track pickup per night, and release unused rooms before performance.
Read guide →September 14, 2026
Hotel Cutoff Dates: Deadlines, Release & Next Steps
Understand your hotel room block cutoff, what happens to unbooked rooms, and how to plan booking and rooming-list deadlines with a free calculator.
Read guide →September 4, 2026
How to Read a Hotel Room Block Contract
A clause-by-clause guide to hotel room block contract terms: attrition, cutoff dates, cancellation, comp ratio, rate protection, and walk clauses.
Read guide →July 11, 2026
Room Night Math: Pickup, Attrition Exposure, and Comp Ratios
How to calculate room nights, pickup percentage, attrition exposure, comp ratios, and a room-block budget — every formula with a worked example.
Read guide →September 10, 2026
How to Build — and Audit — a Hotel Rooming List
A hotel rooming list needs one row per room with guest names, dates, room type, occupancy, and billing. How to collect names, format it, and audit it.
Read guide →July 11, 2026
Stay-to-Play, Explained
Stay-to-play is a tournament policy requiring teams to book inside the event's official hotel blocks to be eligible to compete. Here is how the rules work.
Read guide →The tools behind them
Several of these guides end in arithmetic or a file comparison you should not be doing by hand. Check the hotel’s returned list against yours with the freerooming list audit, which runs in your browser with nothing to sign up for, or browse thecalculators and templatesthat the guides are built from.
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