Room block guides
Straight answers to the questions event teams actually ask about hotel room blocks — attrition, cutoffs, contracts, rooming lists, and the math behind them.
September 4, 2026
Hotel Comp Rooms: How 1-per-40 Ratios, Cumulative vs Per-Night, and Comp Caps Work
What a comp room is, how ratios like 1 per 40, 1 per 50 and 1 per 25 are written, why cumulative and per-night accrual produce different numbers on the same block, and what a comp cap costs you.
Read guide →September 4, 2026
How to Avoid Hotel Attrition Penalties
Avoid hotel attrition penalties by negotiating a low pickup floor and resell credit, tracking pickup per night, and releasing unused rooms before performance.
Read guide →July 11, 2026
Hotel Cutoff Dates: What They Are and What Happens After
A hotel cutoff date is the deadline to submit your final rooming list. Learn what happens after it passes and why it is not your attrition deadline.
Read guide →September 4, 2026
How to Read a Hotel Room Block Contract
A clause-by-clause guide to hotel room block contract terms: attrition, cutoff dates, cancellation, comp ratio, rate protection, and walk clauses.
Read guide →July 11, 2026
Room Night Math: Pickup, Attrition Exposure, and Comp Ratios
How to calculate room nights, pickup percentage, attrition exposure, comp ratios, and a room-block budget — every formula with a worked example.
Read guide →September 4, 2026
How to Build — and Audit — a Hotel Rooming List
A hotel rooming list needs one row per room with guest names, dates, room type, occupancy, and billing. How to collect names, format it, and audit it.
Read guide →July 11, 2026
Stay-to-Play, Explained
Stay-to-play is a tournament policy requiring teams to book inside the event's official hotel blocks to be eligible to compete. Here is how the rules work.
Read guide →Bring us your next room block.
See how your team can track deadlines, place guests, and check the hotel’s list in one live plan.