RFP

A Request for Proposal — the document an event organizer sends to hotels to solicit bids for a room block and any meeting space, specifying dates, room night patterns, meeting requirements, and desired concessions so properties can respond with rates and terms. The RFP is the opening move in hotel sourcing: responses are compared side by side to shortlist properties before negotiation and contracting. A well-built RFP states the group's pattern night by night and names the concessions that matter, so proposals come back in comparable, apples-to-apples form. Blocks approaches this as sourcing intelligence — finding hotels in a market, tracking quotes side by side, and negotiating from your own rate history. The clearer and more specific the RFP, the more usable the proposals that come back.